Vehicle, Fleet, and Equipment Compliance Software| LicenseHQ

Take control of your vehicle and equipment compliance by tracking ownership information, operators, and required licenses to reduce risk and streamline your processes.

The myriad of federal, state, and local regulations surrounding business vehicles and equipment licensing creates a nightmare for compliance professionals without the proper tools.

LicenseHQ solution features

  • Configurable, role-based Dashboard displays all pending deadlines
  • Automated email alerts warn of all pending renewal and task deadlines
  • Customizable license workflow to track every step in your compliance process
  • Secure database of all your equipment, licensing, and compliance data accessible from anywhere
  • Easy, online payment and approvals process
  • AP interface exports payment requests directly to any AP system
  • User-defined compliance tasks enables you to customize LicenseHQ to your specific processes
  • Bulk edit tools quickly filter groups of licenses and perform mass updates
  • Attachment Manager quickly links documents and files to relevant equipment and vehicles
  • Custom report writer with automatic email distribution capabilities promotes process visibility within all levels of your organization
  • Powerful search tools allow you to access the data you need when you need it
  • Comprehensive audit log tracks all changes to ensure data integrity and SOX compliance
  • Role-based security gives personnel access to the data they need, while keeping it safe from all others
  • Inspections module enables you to manage all inspections, violations, or necessary follow-up tasks

How LicenseHQ benefits you

  • Centralize all of your vehicle and equipment asset data
  • Track all licenses, permits, and registrations for each relevant piece of equipment and vehicle along with all compliance data and supporting documentation
  • Stay on top of all upcoming compliance deadlines – renewals, payments, and all supporting tasks
  • Enable vehicle and equipment operators to enter required information and upload scanned documents from any location
  • Manage inspections as well as any subsequent violations and corrective actions
  • Identify lost or missing renewal invoices proactively
  • Eliminate errors and inconsistent reporting
  • Share data across departments and compliance teams
  • Slash the time and effort associated with payment processing
  • Minimize time spent updating licenses with new entity or personnel data
  • Go paperless
  • Generate reports quickly and easily

How does this help my business?

CSC TCI was fabulous from day one of my implementation! First, we started by auditing all licensing files to ensure all of our restaurants had the proper licenses issued and posted.
Kayla Brown, Licensing CoordinatorBuffalo Wild Wings

Prior to me stumbling upon LicenseHQ, I had to maintain six different spreadsheets…LicenseHQ has saved me 60-75% of my time, having everything located within one area is such a time-saver! Everything is situated the way we like for our business to look, so that it’s recognizable for me. It’s very easy to work with, I would highly recommend it to anybody!

Vicki Whiteside, Director of Regulatory CompliancePSA Healthcare

We’re in 35 states, so we’re in about 16 different parts of the country…our licensing tasks were basically based off the side of someone’s desk. We now have the Center of Excellence for Business Licensing, we’ve gone from 40-50 people doing various pieces of licensing, to a team of nine. To date, four years in, we’ve not had a closure, we’ve not had penalties!

Kevin Schemm, Business License CoordinatorThe Kroger Company

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