Software to Manage Personnel Licensing | LicenseHQ

Simplify the processes surrounding your officer and personnel compliance to save you time, and minimize license exposure.

LicenseHQ helps you manage the licenses and certifications required for your employees – regardless of whether they are mandated by regulatory authorities or company policy. The system tracks personnel who must be reported on licensing and helps manage notifications of their turnover, or reporting changes in status.

LicenseHQ solution features

  • Secure, centralized database tracks data required by professional licenses on personnel records and is accessible from anywhere
  • Flexibility allows you to associate personnel with multiple companies, sites, licenses, and license tasks.
  • Configurable, role-based Dashboard displays all pending deadlines and warns of at-risk licenses
  • Customizable license workflow to track license prerequisites and every step in your compliance process
  • Automated email alerts warn of all pending renewal and task deadlines
  • Easy, online payment and approvals process
  • AP interface exports payment requests directly to any AP system
  • Bulk edit tools quickly filter groups of licenses and perform mass updates
  • Attachment Manager quickly links scanned documents and files to license data
  • Custom report writer with automatic email distribution capabilities promotes process visibility within all levels of your organization
  • Powerful search tools allow you to access specific certification data and documents quickly and easily
  • Comprehensive audit log tracks all changes to ensure data integrity and SOX compliance
  • Role-based security provides personnel with access to the data they need, while keeping it safe from all others

How LicenseHQ benefits you

  • Track data required by professional licenses on personnel records.
  • Associate personnel with multiple companies, sites, licenses, and license tasks.
  • Stay on top of all upcoming licensing deadlines – renewals, payments, and all supporting tasks
  • Identify at-risk licenses proactively
  • Eliminate errors and inconsistent reporting
  • Share data across departments and compliance teams
  • Slash the time and effort associated with payment processing
  • Minimize time spent updating licenses with new entity or personnel data
  • Go paperless
  • Generate reports quickly and easily

How does this help my business?

CSC TCI was fabulous from day one of my implementation! First, we started by auditing all licensing files to ensure all of our restaurants had the proper licenses issued and posted.
Kayla Brown, Licensing CoordinatorBuffalo Wild Wings

Prior to me stumbling upon LicenseHQ, I had to maintain six different spreadsheets…LicenseHQ has saved me 60-75% of my time, having everything located within one area is such a time-saver! Everything is situated the way we like for our business to look, so that it’s recognizable for me. It’s very easy to work with, I would highly recommend it to anybody!

Vicki Whiteside, Director of Regulatory CompliancePSA Healthcare

We’re in 35 states, so we’re in about 16 different parts of the country…our licensing tasks were basically based off the side of someone’s desk. We now have the Center of Excellence for Business Licensing, we’ve gone from 40-50 people doing various pieces of licensing, to a team of nine. To date, four years in, we’ve not had a closure, we’ve not had penalties!

Kevin Schemm, Business License CoordinatorThe Kroger Company

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